Formatting the Document

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Formatting the Document

Some tools provides clarity and attractiveness to the document are shown below; (Figure 6.20)\


1' Shapes /  Objects
2' Pictures / Images / ClipArt
3' Symbols
4' Tables
5' Header and Footer
6' Page Numbers
7' Columns
8' WordArt / Fontwork

Apart from the tools mentioned above, you can add other appropriate tools as well.


Shapes and Images

Shapes and images are added to provides clarity and attractiveness to the document. For this, keep the cursor in the place you wish to add the shape or image.

For Microsoft Word...
Use 'Insert' tab and its Ribbon.
• If it is a shape Select Insert → Shape
• Click a shape on it and drag it to the page clicking the Mouse
• If it is an image, select 'Picture/ ClipArt' on 'Insert' tab.
• Open any image you like

For LibreOffice Writer…
Use Insert tab on Menu Bar
• If it is a shape Select 'Insert Object → OLE Object' Or Select a shape from Drawing tool, click it    and drag it to the page using Mouse.
• If it is an image, select 'Insert → Picture From File'
• Open any image you like

Formatting the shape or image

User can format the shape or image inserted in the document. For instance, user can change its size, colour, add borders, change its position, etc. (figure 6.21) First, select the shape or image by clicking on it. Then make use of the Tool Bar to perform the required changes.

Symbols

User may use different symbols in document preparation. However, there is a limited number of symbols on the keyboard. Additional symbols are available for use.

For Microsoft Word…
Open the Dialogue Box by clicking 'Insert → Symbols'. Then click 'Insert'
to add the necessary symbols to the Document.

For LibreOffice Writer…
Open the Dialogue Box by clicking 'Insert → Special Character'. Then click
'Ok' on the symbols you need to include to the document.

Header Footer and Page Numbers

It is essential to add Header and Footer and the page numbers in a document For this purpose;
'Insert → Header and Footer' and 'Page Numbers'

Column

This feature is often used in newspapers and magazines. Columns can bemade before or after typing.
For this, select the paragraph.

For Microsoft Word...
'Page Layout' → 'Columns' → select the number of columns you need.

For LibreOffice Writer...
'Formatting' → 'Columns' → select the number of columns you need.

Tables

User may need to tabulate data in documents. For this purpose, you need to prepare a standard table. Word Processing software provides facilities to prepare tables. Some of them are;

• Insert or draw the required rows and columns.
• Delete unnecessary rows / columns.
• Merge cells.
• Split cells.
• Colour the table.
• Change text direction.
• Text Direction

Figure 6.12 – Table
  • To insert the Table
For Microsoft Word...
• Insert → Table
• Select the necessary rows and columns
• Insert the necessary rows and columns in 'Insert Table'
• Click 'Ok'

For LibreOffice Writer…
• Table →Insert→Table
• Insert the necessary rows and columns in 'Insert →Table'
• Click 'Insert'
  • Select Table, rows, columns, cells before you create the table.
  • To move from cell to cell, use arrow keys on the key board, Tab key or click mouse

Format tables

For Microsoft Word…


After creating a table, Table Tools Ribbon will be opened when you select that created table. You
can select the adjustments you need to add for the table/ rows/ columns/ cells from 'Design' and
'Layout' ribbons.
E.g.: Merging
1. Select the rows/ columns/ cells you wish to merge.
2. Click 'Layout' ribbon on 'Table Tools'. Click on 'Merge Cells'.

For LibreOffice…

After creating a table, select the table. Click on the 'Table' tab on Menu Bar. Make use of tools such as Delete, Select, Insert, Split, Merge on the Menu Bar. Also make use of the Dialogue Box opened by selecting Table → Table Properties → Table Format.


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Lankaitschool | Lanka itschool: Formatting the Document
Formatting the Document
Formatting the Document Some tools provides clarity and attractiveness to the document are shown below; (Figure 6.20)\ 1' Shapes / Objects 2' Pictures / Images / ClipArt 3' Symbols 4' Tables 5' Header and Footer 6' Page Numbers 7' Columns 8' WordArt / Fontwork Apart from the tools mentioned above, you can add other appropriate tools as well. Shapes and Images Shapes and images are added to provides clarity and attractiveness to the document. For this, keep the cursor in the place you wish to add the shape or image. For Microsoft Word... Use 'Insert' tab and its Ribbon. • If it is a shape Select Insert → Shape • Click a shape on it and drag it to the page clicking the Mouse • If it is an image, select 'Picture/ ClipArt' on 'Insert' tab. • Open any image you like For LibreOffice Writer… Use Insert tab on Menu Bar • If it is a shape Select 'Insert Object → OLE Object' Or Select a shape from Drawing tool, click it and drag it to the page using Mouse. • If it is an image, select 'Insert → Picture From File' • Open any image you like Formatting the shape or image User can format the shape or image inserted in the document. For instance, user can change its size, colour, add borders, change its position, etc. (figure 6.21) First, select the shape or image by clicking on it. Then make use of the Tool Bar to perform the required changes. Symbols User may use different symbols in document preparation. However, there is a limited number of symbols on the keyboard. Additional symbols are available for use. For Microsoft Word… Open the Dialogue Box by clicking 'Insert → Symbols'. Then click 'Insert' to add the necessary symbols to the Document. For LibreOffice Writer… Open the Dialogue Box by clicking 'Insert → Special Character'. Then click 'Ok' on the symbols you need to include to the document. Header Footer and Page Numbers It is essential to add Header and Footer and the page numbers in a document For this purpose; 'Insert → Header and Footer' and 'Page Numbers' Column This feature is often used in newspapers and magazines. Columns can bemade before or after typing. For this, select the paragraph. For Microsoft Word... 'Page Layout' → 'Columns' → select the number of columns you need. For LibreOffice Writer... 'Formatting' → 'Columns' → select the number of columns you need. Tables User may need to tabulate data in documents. For this purpose, you need to prepare a standard table. Word Processing software provides facilities to prepare tables. Some of them are; • Insert or draw the required rows and columns. • Delete unnecessary rows / columns. • Merge cells. • Split cells. • Colour the table. • Change text direction. • Text Direction Figure 6.12 – Table To insert the Table For Microsoft Word... • Insert → Table • Select the necessary rows and columns • Insert the necessary rows and columns in 'Insert Table' • Click 'Ok' For LibreOffice Writer… • Table →Insert→Table • Insert the necessary rows and columns in 'Insert →Table' • Click 'Insert' Select Table, rows, columns, cells before you create the table. To move from cell to cell, use arrow keys on the key board, Tab key or click mouse Format tables For Microsoft Word… After creating a table, Table Tools Ribbon will be opened when you select that created table. You can select the adjustments you need to add for the table/ rows/ columns/ cells from 'Design' and 'Layout' ribbons. E.g.: Merging 1. Select the rows/ columns/ cells you wish to merge. 2. Click 'Layout' ribbon on 'Table Tools'. Click on 'Merge Cells'. For LibreOffice… After creating a table, select the table. Click on the 'Table' tab on Menu Bar. Make use of tools such as Delete, Select, Insert, Split, Merge on the Menu Bar. Also make use of the Dialogue Box opened by selecting Table → Table Properties → Table Format.
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